You have your Vietnam e-visa. Your flight is in the diary. Before you leave for the airport, take 10 minutes to run through this final check. The issues that cause travellers to be denied boarding at check-in — a wrong entry date, a mismatched name, a missing airport declaration — are all things you can catch and fix right now, while you still have time.
This checklist covers everything from verifying your approval status to what to show airline staff at the desk. Work through it in order.
Flying into Ho Chi Minh City (SGN)? From 15 April 2026, a separate pre-arrival declaration is mandatory before boarding. See Step 5 below.
The Pre-Departure Checklist
Step 1 — Confirm your e-visa status is Approved
Go to evisa.gov.vn/e-visa/search. Enter your reference code (format: E260705...) and your passport number. The status should read Approved.
If the status shows Pending, Processing, or Amendment Required, contact VietnamVisaEasy immediately — do not wait until the airport.
Step 2 — Check your name matches your passport exactly
Open your e-visa PDF. Compare the name printed on the visa to the name on your passport bio-data page. They must be identical — including middle names, hyphens, and spacing.
A single character difference is enough for an airline to deny boarding. If there is any discrepancy, contact VietnamVisaEasy now — error identification is free.
Step 3 — Verify your passport number and date of birth
Your passport number and date of birth on the e-visa must match your current passport exactly. If you renewed your passport after applying, you may need a new e-visa issued for the new passport number.
Even a single transposed digit in the passport number will cause problems at immigration.
Step 4 — Check your entry date and entry port
Your e-visa shows an entry date and a named entry port. Both must match your actual travel plans:
- Entry date = the date your flight lands in Vietnam (not your departure date from home).
- Entry port = the Vietnamese airport where you clear immigration. If you transit through a non-Vietnamese airport (Singapore, Bangkok, etc.), that does not appear here.
If either is wrong, contact VietnamVisaEasy immediately. Do not submit a second application — duplicate applications trigger a 24–48 hour hold on both.
Step 5 — Complete the SGN pre-arrival declaration (Ho Chi Minh City only)
From 15 April 2026, all travellers arriving at Ho Chi Minh City (Tan Son Nhat / SGN) must complete a pre-arrival health and customs declaration before boarding their flight. This is mandatory and separate from your e-visa.
Complete it at: prearrival.immigration.gov.vn
If you are flying into Hanoi, Da Nang, Phu Quoc, or another Vietnamese airport, this step does not apply to you.
Step 6 — Save your e-visa in multiple places
Save your e-visa PDF in at least two locations so you can access it even if one fails:
- Downloaded to your phone (accessible without internet)
- Saved to cloud storage (Google Drive, iCloud, or Dropbox)
- Printed copy in your carry-on bag
You will need to show the e-visa at check-in and again at Vietnam immigration. A printed copy is useful if your phone battery is low or you cannot connect to the internet.
Step 7 — Check your passport expiry date
Vietnam immigration requires your passport to be valid for at least 6 months beyond your entry date. Check that date now. If your passport expires within 6 months of your Vietnam arrival, you need to renew before travelling.
A new passport means a new passport number, which means a new e-visa application.
Step 8 — Confirm separate visas for all children travelling with you
Every person travelling to Vietnam needs their own e-visa, regardless of age. Children cannot be added to a parent's visa. If any child in your group does not have their own approved e-visa, apply now.
This is a common source of last-minute problems at check-in.
Quick Reference: What to Check on Your E-Visa PDF
| Field on E-Visa | What It Must Match |
|---|---|
| Full name | Your passport bio-data page — every character, including middle names |
| Date of birth | Passport — day, month, year in correct order |
| Passport number | Current passport — the one you are travelling with |
| Entry date | The date your flight lands in Vietnam (not departure from home) |
| Entry port | The Vietnamese airport where you clear immigration (SGN, HAN, DAD, PQC, CXR) |
| Validity period | Must cover your full planned stay in Vietnam — 90 days is recommended |
If You Find a Problem
Finding an error before you reach the airport puts you in a recoverable position. Here is how to act depending on what you find:
| Problem | Action |
|---|---|
| Status not yet Approved | Contact VietnamVisaEasy — they will check status and escalate if needed |
| Amendment Required status | Contact VietnamVisaEasy — error identification is free; resolution can be urgent |
| Name or passport number error | Contact VietnamVisaEasy — do not submit a new application |
| Wrong entry date or entry port | Contact VietnamVisaEasy — do not submit a new application |
| Child missing their own visa | Apply immediately — choose an urgent tier based on time until your flight |
Do not submit a second application. If your existing application has an error, submitting a duplicate triggers a 24–48 hour processing hold on both applications. Contact VietnamVisaEasy instead — correction on an existing application does not carry that risk.
What to Present at the Airport
At each stage of your journey, here is what you may be asked to show:
| Stage | Documents needed |
|---|---|
| Airline check-in desk | Passport + e-visa PDF (phone or print) + SGN pre-arrival QR code (if flying to SGN) |
| Boarding gate | Passport + boarding pass (e-visa usually not re-checked here) |
| Vietnam immigration desk | Passport + e-visa PDF (hand both to the immigration officer) |
Frequently Asked Questions
Need your visa urgently? Processing from 1.5 hours, Monday to Friday.
Found a problem with your e-visa?
Error identification is free. Contact us now — the sooner you reach out, the more options we have.
WhatsApp Us Now